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GDPR Compliance Risk

Calendly is a US-based service subject to the CLOUD Act. EU organizations using this service risk non-compliance with GDPR data transfer requirements.

Calendly logo

GDPR-Compliant Alternative to Calendly

🇺🇸Calendly LLC · US-based · Subject to CLOUD Act

Calendly is an online scheduling tool that simplifies the process of booking appointments. Users can set their availability preferences, share a personalized link, and allow others to choose suitable meeting times. It integrates with calendar applications and offers features for reminders and team scheduling.

Why You Need a GDPR-Compliant Alternative to Calendly

Since the landmark Schrems II ruling in 2020, transferring personal data to US-based services like Calendly has become a significant legal risk for EU organizations. The US CLOUD Act gives American authorities the power to access data held by US companies, regardless of where that data is physically stored — even if it's in an EU data center.

While the EU-US Data Privacy Framework (DPF) adopted in 2023 provides a new legal basis for transfers, privacy experts and legal scholars have raised concerns about its long-term viability. The framework could face the same fate as its predecessors (Safe Harbor and Privacy Shield), both of which were struck down by the Court of Justice of the EU.

For organizations that want to eliminate compliance risk entirely, switching to a European-based scheduling & booking is the most straightforward solution. Below are the best GDPR-compliant alternatives to Calendly, all headquartered in Europe with data stored in EU data centers.

CLOUD Act Exposure

US authorities can access your data stored by Calendly, even if servers are located in Europe.

GDPR Fine Risk

Non-compliant data transfers can result in fines up to 4% of annual global revenue under GDPR Article 83.

EU Alternative Available

2 GDPR-compliant European alternatives available with full EU data residency.

2 GDPR-Compliant Alternatives to Calendly

European services with full GDPR compliance and EU data residency

Doodle logo

Doodle

🇨🇭

by Doodle AG

Doodle is an online scheduling tool that simplifies the process of finding suitable meeting times for groups. Users can create a poll with multiple time options and invite participants to select their preferences. The platform integrates with calendars to streamline scheduling and reduce back-and-forth communication.

GDPR CompliantEU-BasedSwiss hosted
freemiumMigration:●●●

Why switch?

  • Doodle offers group polls for scheduling with multiple participants.
  • Doodle's free tier allows basic scheduling without a subscription fee.
  • GDPR compliance ensures user data protection under EU regulations.

Consider

  • Migrating data from Calendly may require manual effort and time.
  • Doodle lacks advanced features like payment collection found in Calendly.
View DetailsCompareSwitch Guide
Visit Doodle
Meetergo logo

Meetergo

🇩🇪

by Meetergo GmbH

Meetergo is a scheduling tool designed to simplify the process of arranging meetings. It allows users to share their availability, send calendar invites, and manage appointments efficiently. The platform integrates with various calendar systems, ensuring seamless coordination and reducing the back-and-forth communication typically associated with scheduling.

GDPR CompliantEU-BasedISO 27001EU-hostedSelf-Hostable
freemiumMigration:●●●

Why switch?

  • Meetergo is fully GDPR compliant, ensuring data protection for EU users.
  • Meetergo offers custom domains for branding, enhancing professional appearance.
  • Meetergo's servers are located in the EU, reducing data transfer risks.

Consider

  • Migrating from Calendly may require manual setup of existing bookings.
  • Meetergo lacks payment collection features available in Calendly.
View DetailsCompareSwitch Guide
Visit Meetergo

Quick GDPR Compliance Comparison

ServiceHQ LocationGDPR NativeEU Data CentersCLOUD Act FreePricing
🇺🇸Calendly
United StatesNoPartialNofreemium
🇨🇭DoodleCHYesYesYesfreemium
🇩🇪MeetergoDEYesYesYesfreemium

Frequently Asked Questions

Is Calendly GDPR compliant?

Calendly is a US-based service operated by Calendly LLC. While it may have some GDPR compliance measures, as a US company it is subject to the CLOUD Act, which allows US authorities to access data stored by US companies regardless of where the data is physically located. This creates a fundamental conflict with GDPR requirements for data protection.

What are the GDPR risks of using Calendly?

The main GDPR risks include: (1) Data transfers to the US may lack adequate protection since the Schrems II ruling invalidated Privacy Shield, (2) US authorities can demand access under the CLOUD Act, (3) Your organization may face GDPR fines up to 4% of annual revenue for non-compliant data transfers, and (4) User consent may not be sufficient to legitimize transfers given the systematic access by US authorities.

What are the best GDPR-compliant alternatives to Calendly?

The top GDPR-compliant alternatives to Calendly include Doodle, Meetergo. These European services store your data in EU data centers and are fully subject to GDPR protections.

How do I migrate from Calendly to a GDPR-compliant alternative?

Most migrations involve three steps: (1) Export your data from Calendly using their data export tools, (2) Create an account with your chosen EU alternative, and (3) Import your data into the new service. We provide detailed migration guides for each alternative to make the switch as smooth as possible.

Can EU companies legally use Calendly?

Since the Schrems II ruling (2020), EU organizations face significant legal risk when using US cloud services like Calendly. While the EU-US Data Privacy Framework (2023) provides a new legal basis, its long-term stability is uncertain. Many EU data protection authorities recommend using EU-based alternatives to avoid compliance risks entirely.

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Last updated: January 29, 2026