US-based service. Data subject to US jurisdiction
by Microsoft
Outlook is Microsoft's email and calendar service, part of the Microsoft 365 ecosystem. Microsoft processes data in the US and has been subject to criticism from European data protection authorities, particularly regarding Microsoft 365's telemetry data collection practices.
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Quick answer: 21 European alternatives to Outlook are listed, from 8 countries. 2 are open source and 9 have a free plan. Top picks: Proton Mail, Tuta Mail and Posteo.
| # | Product | Country | From | Pricing | Free plan | Open source | Self-host |
|---|---|---|---|---|---|---|---|
| 1 | Proton Mail | 🇨ðŸ‡Switzerland | €3.99 per month, billed annually | Freemium | Yes | Yes | No |
| 2 | Tuta Mail | 🇩🇪Germany | €3 per month, billed annually | Freemium | Yes | Yes | Not verified |
| 3 | Posteo | 🇩🇪Germany | 1 EUR per month | Subscription | No | No | No |
| 4 | Infomaniak kMail | 🇨ðŸ‡Switzerland | Not verified | Freemium | No | Not verified | No |
| 5 | GMX Email | 🇩🇪Germany | Not verified | Freemium | Yes | No | No |
| 6 | Runbox | 🇳🇴Norway | €19.95 per year | Subscription | No | No | No |
| 7 | Kolab Now | 🇨ðŸ‡Switzerland | CHF 5 per month | Subscription | No | Not verified | No |
| 8 | eclipso | 🇩🇪Germany | 1.49 € per month | Freemium | Yes | Not verified | No |
| 9 | Combell Email | 🇧🇪Belgium | €2.99 / month | Subscription | No | No | No |
| 10 | Hostpoint E-Mail | 🇨ðŸ‡Switzerland | CHF 2 per month | Subscription | No | No | No |
| 11 | inbox.eu | 🇱🇻Latvia | €9.99 / year per user | Freemium | No | No | No |
| 12 | mail.de | 🇩🇪Germany | €0.99 per month | Freemium | Yes | No | No |
| 13 | mailbox.org | 🇩🇪Germany | € 1 per month | Subscription | No | No | No |
| 14 | Mailfence | 🇧🇪Belgium | Not verified | Freemium | Yes | Not verified | Not verified |
| 15 | Mailo | 🇫🇷France | €1.50 / month | Freemium | Yes | No | No |
| 16 | Migadu | 🇨ðŸ‡Switzerland | $ 19 / year | Paid | No | Not verified | No |
| 17 | netim | 🇫🇷France | €1.00 per month | Paid | Yes | No | No |
| 18 | Raidboxes Emails | 🇩🇪Germany | €3.00 per month | Subscription | No | No | No |
| 19 | Seeweb Mail | 🇮🇹Italy | Not verified | Subscription | No | No | No |
| 20 | Soverin | 🇳🇱Netherlands | €3.25 per month, billed annually | Paid | No | No | No |
| 21 | WEB.DE E-Mail | 🇩🇪Germany | €3.99 per month | Freemium | Yes | No | No |
A dash means we have not verified that attribute. Migration difficulty is shown only where the editor tested the switch.
Notable
Pick Proton Mail if you want to communicate with vendors and contractors even if they don't use Proton Mail.(our assessment)
Checked against Proton Mail's homepage, security page, privacy policy, pricing page and about page.
Notable
Where it falls short
Pick Tuta Mail if you want an encrypted search index kept locally on your device.(our assessment)
Checked against Tuta Mail's homepage, security page, pricing page, legal notice and about page.
Notable
Where it falls short
Pricing: from 1 EUR per month (homepage)
Pick Posteo if you want crypto mail storage and export over standardised interfaces at any time.(our assessment)
Checked against Posteo's about page, faq page, homepage, privacy policy and legal notice.
Notable
Pick Infomaniak kMail if you want AI that helps write, reply to and translate your emails.(our assessment)
Checked against Infomaniak kMail's service mail page, pricing page, legal notice and about page.
Notable
Pick GMX Email if you want seven anti-spam modules and a blacklist for persistent scammers.(our assessment)
Checked against GMX Email's about page, homepage and security page.
Notable
Where it falls short
Pricing: from €19.95 per year (pricing page)
Pick Runbox if you want sub-accounts for a family, and tools to move all or part of your email.(our assessment)
Checked against Runbox's homepage, pricing page and about page.
by Apheleia IT AG
Kolab Now launched in 2013 as a public service built on the open-source Kolab groupware platform, operated by Apheleia IT AG (formerly Kolab Systems AG) from Bern, Switzerland. It provides a full groupware suite — email, calendars, contacts, tasks, notes, and file storage — hosted entirely in Switzerland under Swiss privacy law. The company is a founding contributor to Collabora Online and champions software freedom as a core principle.
Notable
Where it falls short
Pricing: from 1.49 € per month (homepage)
Pick eclipso if you want to send physical mail, faxes and SMS from the browser.(our assessment)
Checked against eclipso's european gmail alternative page, homepage, security page, about page, tos page and legal notice.
Notable
Pricing: from €2.99 / month (email hosting page)
Pick Combell Email if you want Hosted Exchange mailboxes with push notifications, calendars and meeting rooms.(our assessment)
Checked against Combell Email's email hosting page and about page.
Hostpoint E-Mail is an email address with your own domain name, plus hostpoint drive and calendar.
Notable
Pick Hostpoint E-Mail if you want a moving service to bring your website, domains and email over.(our assessment)
Checked against Hostpoint E-Mail's homepage, about page and kontakt agb.html page.
Notable
Pricing: from €9.99 / year per user (pricing page)
Pick inbox.eu if you want to mount cloud files as a network drive via WebDAV.(our assessment)
Checked against inbox.eu's homepage, secure file storage page, pricing page, inbox eu mail page, privacy policy and legal notice.
Notable
Pricing: from €0.99 per month (homepage)
Pick mail.de if you want biometric authentication on your devices, for example fingerprint or Face ID.(our assessment)
Checked against mail.de's homepage, sicherheit page, legal notice and datenschutz page.
Notable
Where it falls short
Pricing: from € 1 per month (pricing page)
Pick mailbox.org if you want disposable addresses and multi-stage filters that block spam.(our assessment)
Checked against mailbox.org's private page, homepage, security page, t cs cancellation policy page, pricing page, legal notice and certified quality page.
by Mailfence
Mailfence is a secure email service based in Europe, designed to provide users with a privacy-focused communication platform. It offers end-to-end encryption for emails, ensuring that your messages remain confidential. With built-in document collaboration tools and support for OpenPGP, Mailfence facilitates secure communication and teamwork. The service is fully compliant with GDPR, emphasizing data protection and privacy. Mailfence is ideal for individuals and businesses seeking a reliable email solution that prioritizes security and data sovereignty. Its EU-based data servers guarantee that your information is handled according to strict European privacy standards, free from ads and tracking. Additionally, Mailfence offers custom domain email hosting, an integrated calendar, and contact management features, making it a comprehensive communication tool. While specific pricing details are not provided, Mailfence typically offers tiered plans to accommodate different user needs. By choosing Mailfence, users benefit from a secure, ad-free, and privacy-respecting email service hosted within the EU.
Notable
Where it falls short
Pricing: from €1.50 / month (homepage)
Pick Mailo if you want to send registered emails and use videoconferencing.(our assessment)
Checked against Mailo's homepage, legal notice and privacy policy.
Notable
Where it falls short
Pricing: from $ 19 / year (pricing page)
Pick Migadu if you want no limits on addresses or domains, and SIEVE scripts to filter mail.(our assessment)
Checked against Migadu's homepage, pricing page, legal notice, privacy policy and about page.
Notable
Pricing: from €1.00 per month (comparison chart page)
Pick netim if you want storage distributed among your email addresses, on Mail20+ or Mail50+.(our assessment)
Checked against netim's homepage, comparison chart page and legal notice.
Notable
Pricing: from €3.00 per month (email hosting page)
Pick Raidboxes Emails if you want a catch-all that forwards mail sent to non-existent addresses.(our assessment)
Checked against Raidboxes Emails's email hosting page and about page.
Notable
Pick Seeweb Mail if you want a WhiteLabel option to resell email boxes under your own brand logo.(our assessment)
Checked against Seeweb Mail's features page, privacy policy and about page.
Soverin is private alternative to free email providers.
Notable
Where it falls short
Pricing: from €3.25 per month, billed annually (pricing page)
Pick Soverin if you want a service that removes the sender's IP address from email headers.(our assessment)
Checked against Soverin's homepage and pricing page.
Notable
Where it falls short
Pick WEB.DE E-Mail if you want a Privacy Center that shows which netID partners receive your data.(our assessment)
Checked against WEB.DE E-Mail's homepage, webdeagb page, legal notice and datenschutz page.
Our assessment, based only on the checked statements above.
We checked 19 of the 21 alternatives on this page against each company's own website in September 2026. Every line in the grey panels comes from that company’s own site, and a second check tried to disprove it before we kept it. A dash in the table means we could not verify that detail. "Pick it if" lines are our own assessment, based only on those checked statements.
US authorities can access your data stored by US companies, even if stored in Europe.
US companies may collect and use your data in ways not compliant with EU standards.
European providers are listed by headquarters. Verify privacy, hosting, security, and legal requirements for your use case.
Protect your data by moving to an EU-based service. Our migration guides make switching easy.
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